How to Convert or Save Documents as PDF in MS Office

PDF format has several benefits over normal MS Office document types. The PDF format provides portability and security. It also avoids unauthorized changes. So, Microsoft has included the functionality to convert or save documents in PDF format in the new versions of MS Office by default.

However, this functionality is not present in Microsoft Office version 2007 or earlier. But after that ‘Save as PDF or XPS’ add-in is included in MS Office by default. So, if you are using the latest version of MS Office, you can easily convert your documents to PDF or XPS.

SEE ALSO: How to Save Webpages as PDF using Google Chrome?

Convert or Save your Microsoft Office Documents as PDF

This tutorial shows, how to save MS Office documents like MS Word, MS Excel, etc. as PDF. However, if you are using Microsoft Office 2007 or earlier, you need to install the “Save as PDF/XPS” add-in to get this functionality. You can download this add-in from the link provided at the end of the post.

Step 1: Create your Document in MS Office

First of all, launch MS Word or Excel to create your desired document. In this tutorial, we have used MS Word documents. Type your document and get it ready. If you already have your document ready, simply open it in MS Office.

Create Your Document In Ms Office
Create your document in MS Office

Step 2: Select Export as PDF to Convert the Document to a PDF file

After you are ready with the document, simply click the File menu and select Export. Here, select Create PDF/XPS Document and click on Create PDF/XPS.

Select Export From File Menu And Click Create Pdf Xps
Select Export from the File menu and click Create PDF/XPS

SEE ALSO: How to Convert Docs to PDF on iPhone or iPad?

Step 3: Save the PDF File on your Computer

Now, browse and select the destination for the converted PDF file. After that type a name for your file and click Publish button to save your document in PDF format. Make sure that “Save as type:” is selected as PDF (*.pdf) as shown below.

Save The Ms Office Word Document As Pdf
Save the PDF file on your Computer

Step 4: View Converted PDF File

After you click Publish, your MS Office document will be saved as PDF on the selected destination. And converted PDF file will open automatically. If it doesn’t, you can open it from the location you saved it.

Ms Office Document Save As Pdf Open In Chrome
Open PDF file in Chrome or any other PDF viewer

Step 5: For MS Office 2007

If you are using MS Office 2007, you will have to install the “Save as PDF” office add-in first. Only after that, you will be able to save your documents as PDF documents.

So, first, download the “Save as PDF” add-in from here and install it on your PC. After that, you can see the “PDF or XPS” option in the Save as menu.

Install Save as PDF add-in to save documents as PDF in MS Office 2007
Install Save as PDF add-in to save documents as PDF in MS Office 2007

SEE ALSO: How to Password Protect your Microsoft Office Documents?

Convert MS Office Documents to PDF without any Third-party Software

The above tutorial shows how to convert or save MS Office documents as PDF files. You can save all your MS Word or MS Excel documents as PDF files. Microsoft Office 2010 and newer versions have the Save as PDF option available by default. So, you don’t need to install any add-in for Saving Documents as PDF. Just click on File Menu and go to Save As… and you will find the PDF option already available there.

You may also learn some cool MS Word shortcuts here. Feel free to comment if you have any problems regarding this. You may also subscribe to our newsletter to get the latest tutorials directly into your inbox via email.

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