Besides the Virtual Background feature on Zoom, there is one more feature used extensively i.e. screen sharing. And in the world of collaborative applications, screen sharing is the most used feature. It is specially used in meetings and for providing technical support. The screen-sharing feature of Zoom offers great controls like Audio Sharing, the ability to only share a specific window instead of the whole screen, a whiteboard, annotation tools, and the option to select a portion of the screen to share.
All of the above-mentioned features make Zoom one of the best video conferencing apps. In this tutorial, we have explained, how you can share your screen on Zoom be it a desktop or mobile phone. This tutorial has been divided into three sections. The first section explains how you can share your screen on a desktop computer (Windows, macOS, and Linux). The second section explains screen sharing on Android devices and the third section explains screen sharing on iOS devices. Let’s start with the desktop section.
A) Share Your Desktop PC Screen on Zoom (Windows, macOS and Linux)
The steps for sharing the screen on Windows, macOS, and Linux are nearly identical. However, if you are using macOS Catalina, you will have to change a few settings to allow Zoom to record your screen in Zoom meetings. Let’s change this setting first.
Step 1: Allow Zoom to Record Screen on macOS Catalina
Follow this step only if you are using macOS Catalina. Open System Preferences and go to Security & Privacy > Privacy > Screen Recording. Here, you need to enable the option for zoom.us which will allow Zoom to record your screen on macOS Catalina.
Step 2: Share Screen on Zoom on Windows, Linux, and macOS
After you have changed the settings in macOS Catalina, the steps for sharing the screen are identical for Windows, Linux, and macOS. Now, start a meeting first. When you are in a Zoom meeting, you will see an option named Share Screen at the bottom. Click on it to start sharing the screen. You can also use the Alt + S shortcut to quickly start/stop screen sharing on Zoom.
Step 3: Select the Type of Screen Sharing
Next, you will see multiple options for sharing the whole screen or an app-specific window. You can also select the Whiteboard option if you wish to provide notes to the screen viewers. Teachers can use the Whiteboard for teaching the students in online classes.
You also have an option for sharing a specific portion of the screen. Just click on the Advanced tab to see more options. After you are ready with your choice, click on the Share button at the bottom right corner.
As soon as you click on Share, the screen will be shared with the participants instantly. While the meeting is in progress, you will see a floating menu bar where you can access most of the controls.
B) Share Your Android Phone’s Screen on Zoom
Step 1: Open Zoom on Android and Select Share Screen
For Android smartphones, the process is quite simple and straightforward. While your Zoom meeting is in progress, you can simply tap on the Share button at the bottom and select the Screen option. You can also select the Whiteboard option if you want.
Step 2: Allow Zoom to Record Screen on Android
Now, you will get a prompt on your Android device telling you about exposing sensitive information. Tap on Start Now and screen sharing will start immediately. The Zoom App will be minimized and a small control bar will be available at the bottom. You can use this toolbar in case you want to annotate or end the screen sharing at any time. Please note that the internal audio will not be shared in the Zoom meeting, but your mic will be active during the meeting.
C) Share your iPhone or iPad’s Screen on Zoom
The steps for sharing the screen on iPhone and iPad (iOS and iPadOS) are slightly lengthy but not very difficult. To make things easier, you can add the Screen Recording option to the Control Center. If you already added Screen Recording to the Control Center, you can simply skip Step 1 and go to Step 2. There is another limitation: You need to be on iOS 11 or higher to access the screen-sharing feature on Zoom. Just follow these steps.
Step 1: Add Screen Recording to Control Center on iPhone or iPad
First of all, we need to add the Screen Recording option to the Control Center. Open the Settings app and go to Control Center > Customize Controls > Add Screen Recording.
Step 2: Start Screen Share on Zoom
Now, start or join a Zoom meeting. When you are in a Zoom meeting, tap on Share Content at the bottom and then select Screen.
Step 3: Start Screen Recording Broadcast to Zoom
Now, swipe up to open the Control Center and tap and hold the Record button. Next, you will see a small Screen Recording pop-up, select Zoom and tap on Start Broadcast. After the count of 3, the whole iPhone or iPad screen will be shared in the Zoom call.
Step 4: Stop Screen Sharing on iPhone or iPad
When you wish to stop screen sharing, simply tap on the red bar at the top. A Screen Broadcasting pop-up will appear, tap on Stop to stop screen sharing. Screen sharing with Zoom will stop immediately.
D) Start a Zoom Meeting with Screen Sharing
Sometimes, you might want to start a meeting with Screen Sharing. Mostly for the purpose of teaching the students. In such meetings audio, screen-window, annotation tools, and whiteboard are needed most. However, you can only start a screen-sharing meeting on the desktop including Windows, macOS, and Linux.
Step 1: Start a New Meeting without the Video
Open the Zoom app, click on the down arrow icon next to New Meeting, and un-check the box in front of the Start with video option. This will allow you to select other options while starting a Zoom meeting.
Step 2: Select Screen Sharing to Start Meeting
Now, when you will click on New Meeting, you will see details about your meeting and options for joining audio only and sharing the screen. Here, click on Share Screen to start a Zoom meeting with screen sharing.
Step 3: Select the Type of Screen Share for Zoom Meeting
After that, you will see options to choose a specific window or the whole screen to share. Select your desired option and then, click on Share and you are done.
SEE ALSO: How to Delete your Zoom Account?
Complete Screen Sharing Guide for Zoom Meetings
This was our guide on how you can share your screen during a Zoom meeting. This guide covers options for desktop and mobile devices. For the desktop computer, you can follow this tutorial for Windows, Linux, and macOS operating systems. For mobile devices, this tutorial covers Android, iOS, and iPadOS.
Screen sharing in Zoom meetings makes it very useful for technical support, business meetings, and teaching purposes. Besides Screen Sharing, you can also change your video background to a virtual background in Zoom. Hope you liked this tutorial. Feel free to share your queries and suggestions in the comment section below.